TEXAS STATE ARCHERY ASSOCIATION
ANNUAL MEETING

 

Date: January 31, 2004

Time : Between the Afternoon and Evening lines at the State Indoor

Place: Sokol Gym, Fort Worth

Note: Attendees will constitute a quorum. Proxy voting not allowed.

 

* text in blue is discussion and action taken

 

I.  Call to Order

 

II. Reading of the Minutes.

   A. Minutes from Last Annual Meeting – Summarized by Gina Carmichael

   B. Reading of Executive decisions made since last meeting –

·         Tyvek Jackets-           Rick Stonebraker able to get us 82 jackets at $20 each.  Took orders and handled distribution.

           

·         Sound System  - Built by Tim Humphrey for $600 for use at Archival Archery Tournaments

 

·         Appreciation gift for Tom Parrish for all the contributions he’s made to Archival Archery over the years

 

·         Setting of State Indoor tournament and State JOAD Tournament dates and sites

 

·         Letter written to Hyo Jung Kim, a South Korean archer and youth coach who has been helping coach some of the JOAD archers in A.  She is applying for a visa to return to A.

 

III. Reports:

   A. Treasurer's Report - Gina Carmichael See attached (pg 3)

   B. Webmaster Report - Ron Carmichael  See attached (pg 4)

   C. JOAD Chairman Report - Tom Barker See attached (pg 7)

   D. Collegian Representative Report (Kathy and Kristine) – No news to report

   E. Hosford Report – See attached (pg 8)  Nominations taken for filling of board seat left vacant by  

       resignation of Tom Parrish.  People named are Jim Krueger and Kathy Adams.  Vote to be held

       via the internet at a later date to be announced.

 

IV. Old Business  - No old business to cover

V. New Business:

   

   A. Discuss, consider and approve acceptance of bids for the following tournaments:

1.                          1. Archival Archery State JOAD Indoor - Feb. 7, 2004 - Bay City A - Tiger Sharks and South

               A JOAD - Director - Ben Dybala  Approved with voice vote of members present

       2. Archival Archery State Field - May 1,2 - Eagle Lake, A - Rick Stonebreaker & John Blaschke -   

               Director - Rick Stonebreaker Approved with voice vote of members present

       3. Archival Archery State JOAD Outdoor -May 15, 16 - Victoria, A - South A JOAD - Director -

              Tom Barker Approved with voice vote of members present

       4. Note - Archival Archery State Outdoor is still open - Tentative date is May 8, 9

   

 B. Discuss, consider and approve when the next annual meeting will occur. At the state Indoor or       

    State Outdoor. Annual Archival Archery meeting to continue to be held during State Indoor tournament with 

    the option of holding a  secondary meeting at the State Outdoor to address any time sensitive issues.

   

C. Discuss, consider and approve changes to the AA Constitution.  Changes instituted in the new

     constitution include…

 

• Updating of division names to align with new FITA names
• Addition of Webmaster duties
• Tournament bid process spelled out more clearly with attention to deadlines of application and guidelines for evaluating the bids
• Tournament directors will have the added responsibility of getting their tournament placed on the NArchival Archery and Archival Archery calendars
• VIEW THE CONSTITUTION AS AN ADOBE ACROBAT FILE AT THIS LINK.

 

D. Discuss, consider and approve the following:

       Allow any current NAA members who reside in bordering states, (states which share a common

       border with the state of A which do not have a NArchival Archery recognized state organization)  immediate

       acceptance as Archival Archery members. These new members will have an effective date of Archival Archery

       membership of Friday, Jan 30, 2004.  Vote taken on this single article to expedite the ruling so as to

          be in effect for the 2004 State Indoor tournament.  Passage will include it into the body of the new 

          Archival Archery constitution.

 

   E. Accept Nomination of Officers for 2004.

                  

                          President - Michael Hojnacki - Approved with voice vote of members present

                          Vice President - Jim Krueger - Approved with voice vote of members present

                          Secretary/Treasurer - Gina Carmichael - Approved with voice vote of members present

                          Webmaster - Ron Carmichael  - Approved with voice vote of members present

   

   f. Election of Archival Archery Officers for 2004 See above.

 

   G. Presentation of "Archer of the Year" Award. - Rick Stonebreaker - Records Committee Chairman

            Female Compound – Lindsey Kubecka

            Male Compound – Adam Guggisberg

            Female Recurve – Kristin Milchanowski

            Male Recurve – Staten Holmes

           

            Awards to be given out at Indoor Nationals in March

 

H.  Discussion about the use of PayPal, E-Script and small Google advertisements as fundraising

            opportunities for Archival Archery via the website. Approved with voice vote of members present

 

VI. Adjourn

 

 

 

 

2004 Archival Archery Annual Financial Report

 

Income
NArchival Archery Dues Rebate	$1,229.50
Profit State Indoor Tournament	$274.45
Profit State JOAD Indoor Tournament	$109.64
Profit State Field Tournament	$120.47
Profit State Outdoor Tournament	$118.16
Profit State JOAD Outdoor Tournament	$120.00
Black & White Decals Profit	$786.00
Expenses
NArchival Archery Membership	$90.00
Star FITA Fees Field	$20.00
Star FITA Fees Outdoor	$50.00	Indoor fees pd in previous yr to save money
Sanctioning Fee JOAD Outdoor	$15.00
Outdoor Tournament Sound system	$600.00
Gifts	$221.98	Appreciation awards for Parrish and Stonebraker
Gifts	$120.00	6 Tyvek jackets to Texans on USA Indoor team
Color Decals	$499.00	66 decals remaining
Postage	$22.20
Banking fee	$5.00
Beginning Checking Balance	$6,169.50
Ending Checking  Balance	$7,284.54	Increase of $1115.04
Starting Bal.   Hosford Endowement	$20,093.63
Ending Bal.    Hosford Endowement	$20,166.23	Earned $72.60 in Money Market (rate .35% - .7%)

 

 

 

 

Archival Archery Webmaster Report 2004 by A.Ron Carmichael

 

I have moved the Archival Archery website to a new ISP in order to save money and insure better “up-time” – I was encountering times each week when the site was down.  It took me three attempts before I found a host that was honest in their dealings. We should be there for several years.

 

The Archival Archery website is now located on a Windows-based server that supports all of the features needed:

• Online registration with support for form email confirmations. 
• Subsequent registrations are entered into a relational database which can generate and publish the rosters of current registrations, grouped by times, distances, and classifications.
• Tournament directors can upload photographs to a folder on the website using ASPUpload code, or can mail CD compilations to me.  I then use CompuPic Pro to batch resize images to 800 by 600, Paint Shop Pro 8 to touch up and optimize the photographs, and Stoik PM Album to create the code for the online photograph albums.  I use FrontPage 2003 to organize and publish the website.
• There are currently more than 3,000 photos and 5,000 pages/documents in ~600 megabytes’ space. 
• We have averaged more than 800 visitors per day since coming up on the new host.   There were 111,047 hits on the website in the last week.  This is misleading since many hits are automated.
• Last year I paid/donated  $150 for the website with 500 megs space.  This year we will have 700 megs’ for $99.  I did have to incur a one-time $35 fee for a pointer for JOAD.ORG.  Domain Registration for both JOAD.ORG and achivalarchery.org was $50 each and is upcoming. This time around I should only have to spend $25 each.   I also purchased an upgrade to Front Page 2003. 
• The most popular pages, judging from the number of hits, are the message board, the calendar, the archery links, and the “for resale” pages.
• There are 812 subscribers to the Archival Archery Newsletter and 706 subscribers to the JOAD Newsletter.  We published 6 issues of the JOAD newsletter since its inception Feb 2003.   There were 13 issues of the AA newsletter in 2003 for a total of 37 issues via email since switching to electronic distribution in March 2002.    I also have a database of 1900+ archer names, 1270 of which have valid emails at this point.  These receive periodic “heads-up” notices of simple emails, all with the option to unsubscribe at any time.   There is a fairly high attrition rate as people change their emails in a (futile) attempt to avoid spam. 
• Email support for our domain is simple and easy.  I can provide forwarding aliases to members who want to have a referring email address:   THEIRNAME@achivalarchery.org.  I suggest we charge members $15 per year – they would still receive all email at their current email address, but could give out the Archival Archery address and anything sent to it would automatically route to their home ebox.  As long as most users remain stable it should not be too hard to keep up with normal attrition and changes.

 

 

 

MORE Fund Raising:

·         The use of the Google family-approved content-targeted advertising inserts on the website has been active since Jan 6.  In that time we have made 65 cents per day, which includes a number of days when the site was in transition up/down.  Rates may go up slightly over time.  Whenever we reach $100 Google will mail the Archival Archery a check.  At the current rate, we should make around $240 in 2004.  If more members pursue more adverts then our rate goes up.

·         Escripts – I am investigating the establishment of the Archival Archery as an Escrip group.  Saddleback Archery in California has done this, and it appears to be a no-lose situation.  There is no cost to supporters, no cost to Archival Archery since they take a portion of the money that we wouldn’t be getting anyway. 

 

 

In essence, it works like this for any non-profit organization.

1) Apply for an account.

2) Our supporters register their discount cards (Vons, Albertsons, etc) AND personal Credit Cards with escrip, online.

3) Our supporters shop at participating merchants and use their registered credit cards and in some cases gets a discount.

4)  The merchants make a donation to escrip.  Escrip distributes the donations (less a very small handling charge) to the AA.

 

The webmaster at Saddleback reports to me:  “One of the other hats I wear is as a commissioner with the local Boy Scout Council.  One of the local cub scout packs is currently receiving $300 - $400 per month through Escrip.  Last Year this paid for a banquet at the Disneyland hotel with the years’ escrip funds (and still had money left over)”

 

For non-profit organizations it really is free money when you consider that our supporters do not pay any charges for the service.  In many cases they receive a discount for using their membership cards.  Even though you are paying a small service charge to receive the fund, they are funds you would not have had otherwise, so it is win-win.

 

·         Escrip stores include Office Max, Whole Foods, Eddie Bauer, Safeway, Coldwater Creek, Sun Harvest, Budget Rentacar, Carl’s Jr., Delta, Payless Shoes, Pep Boys, Sharper Image, Mary Kay (10%!), Skechers, Terminix, TruGreen ChemLawn.

·         Rewards Network partners with eScrip to offer a program that is totally discreet in nature. There are no other cards or coupons to present. No membership numbers to remember. Simply pay with the credit or debit card you've registered with eScrip and your contributions will be automatically forwarded to your organization when you dine at participating restaurants or stay at participating hotels, more than 17,000 hotels and restaurants.

 

·         PAYPAL

We can also set up an account with PayPal that enables web surfers to easily donate a small amount to us with no risk.   The webpage would read: “Archival Archery is a non-profit outfit – if you have found what you wanted here, help us keep it going by making a small donation, say, $10, by using PayPal.   PayPal would exact a 3% (approximately) fee.  Once again this is a no-lose for the Archival Archery since this is money we would not be getting anyway.

I would set up the hyperlink so that it leads them into a default $10, but provides the option to go higher/lower as they feel appropriate.  Convenience increases the chances of donating.

 

I would like the board to consider endorsing both Escrip and PayPal accounts, and allowing me to promote the escrip enrollment to all AA members.

 

 

The scope of the website: 

This is the top 30 of 53 countries to hit the website in the last week:

#	Hits	Country
1	39914	Network (bots)
2	39078	US Commercial (bots)
3	14854	Unresolved/Unknown
4	3251	United Kingdom
5	2279	US Educational (.edu)
6	1335	France
7	1223	Italy
8	1216	Canada
9	1138	United States
10	975	Netherlands
11	649	US Government (.gov)
12	588	US Military (.mil)
13	535	Poland
14	461	Hong Kong
15	434	Australia
16	382	Germany
17	351	Non-Profit Organization (.org)
18	323	Greece
19	290	Mexico
20	280	Japan
21	243	Brazil
22	238	Norway
23	120	Finland
24	113	Luxembourg
25	103	Singapore
26	99	New Zealand (Aotearoa)
27	87	Switzerland
28	81	Malta
29	75	Denmark
30	38	Austria

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2004 Archival Archery JOAD Report by Tom Barker

 

The purpose of this memo is to outline the significant events and accomplishments of the JOAD effort in the state of A since the last Archival Archery meeting in 2003.

 

World Indoor Championships

Kevin Barker and Cassie Raffaelli represent the United States at the World Indoor Championships in Nimes, France in March 2003.  Kevin shot in the Junior Men’s Recurve division and finished 16^th individually and 4^th in team.  Cassie shot in the Junior Ladies Compound division and finished fourth individually and first in team.

 

Junior USAT Team

A placed three JOAD archers on the elite Junior United States Archery Team.  Tim Meyers made a return appearance to the team while Jake Misenheimer and Kevin Barker made it their first time on the team.  All three shoot recurves.

 

Paralympic World Championships Madrid

JOAD Junior archer Lindsey Carmichael represented the US at the 4^th International Paralympic World Championships. As the sole US female archer at her first tournament abroad, shooting in very difficult wind conditions, she claimed 4^th place after defeating adult archers with many years of international competition experience as well as one 3-time past world champion.  She has been designated an elite athlete by the USOC for 2004 and will represent the US at the Paralympics in Athens, 2004.  In addition she will participate in the US Olympic Trials in 2004.

 

JOAD Nationals

A had one of the largest contingents of archers at the 2003 JOAD nationals in Denver, Colorado with 31 youth archers.  Twenty-one of them placed in the top 10 in their respective divisions and 7 deserve special note for bringing home some sort of hardware by placing:

Chris Barr 1^st Place Male Compound NArchival Archery archer

Coral McMinn 3^rd Place Female Compound Bowman

Tyler Janota 3^rd Place Male Recurve Bowman

Cassie Raffaelli 2^nd Place Female Compound Cadet

Holly Heinsohn 3^rd Place Female Compound Cadet

Travis Lafayette 3^rd Place Male Compound Cadet

Meagan Lesak 3^rd Place Female Compound Cub

 

State Indoor JOAD Bay City

The state JOAD indoor tournament was held in Bay City February 2^nd with a record 69 archers attending.

 

State JOAD Target Brownsville

Thirty-six youth archers participated in the first JOAD tournament hosted by the Cameron county JOAD club. In addition to a great tournament, the organizers managed to get frontpage newspaper photos and several pages of coverage as well as evening news footage on the first day of the event. This Archival Archery State JOAD championship reached International status when three youngsters from Monterey, Mexico came to compete. They saw the event advertised on the web and decided to compete. Everyone enjoyed themselves.

 

Recurve Archery Coaches and Archer Seminar

Guy Krueger, in conjunction with the Victoria area 4H project and Coastal Bend JOAD clubs, put on a recurve archery seminar for coaches and archers in late December of 2003.  More than 20 archers, including several A JOAD coaches and youth archers attended the very informative sessions and have already seen significant improvement with the youth archers they work with.

 

 

Compound Archery Camp

The Coastal Bend JOAD clubs and Victoria 4H archery project sponsored a youth archery camp in Victoria in January of 2004.  Michael Braden was the lead instructor and 21 A JOAD or 4H archers participated.

 

AA Legacy Program

Several A JOAD archers benefited from the Archival Archery Legacy program which was kick started by Staten Holmes and Mike Hojnacki this year..  The Legacy effort is where senior archers who have outgrown or upgraded equipment loan, sell at a reduced cost or give equipment to JOAD archers.  This win-win situation allows the youth archers to obtain good equipment that they may not have access to and allows the senior archer to get some of that stuff out of the closet and make a difference with a young person.

 

2004 Outlook

This should be an exciting year for A JOAD archers.  Many are planning on going to the Junior World Trials in Salt Lake City in May and some have qualified for the Olympic trials in Ohio.  A record number of youth archers should also be traveling to the JOAD nationals in Atlanta this year as well.

 

Finally, the Benbrook JOAD club is leading an effort on archery in the schools project through the A Parks and Wildlife Department.